Employer Representative Field Added to Workplace Registration Program under Labor Law No. 4857

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In this regard, employers or employer representatives who will assume occupational health and safety responsibilities are required to register with the İSG-KATİP system, and these individuals must also be defined as employers or employer representatives in the SSI database.

In the past, in the SSI workplace registration program, the definition of an employer representative could only be made under Law No. 5510. With the update, it has now become possible to define an employer representative also under Labor Law No. 4857. According to the changes announced by SSI through a general letter and public notice:

• During new workplace registrations (via e-Government and Workplace Registration 4A/Branch), a new field has been added to enable the appointment of an employer representative in accordance with Labor Law No. 4857. Filling in this field is not mandatory.
• Employers may appoint only one employer representative for each workplace file. Different representatives may be appointed for different workplaces.
• For existing workplace files, the processes of appointing, changing, and removing employer representatives can be carried out through the Workplace Registration 4A (Branch) program. Since this program is used exclusively by institution personnel, the definition of an employer representative under Labor Law No. 4857 for existing workplaces will be carried out through the relevant social security provincial directorates or social security centers. Within this framework, only one employer representative can be defined in the system. A new representative cannot be appointed without deleting the existing one.
• No changes have been made to the current employer representative practice under the Social Insurance and General Health Insurance Law No. 5510.

Conclusion and Evaluation

With these amendments, the process of defining employer representatives in workplace registration procedures has become clearer, more auditable, and more functional. By allowing only one employer representative to be defined per workplace file, preventing the appointment of a new representative without deleting the current one, and enabling authorizations to be carried out electronically, the aim is to avoid potential complications.

Therefore, in both new workplace registrations and representative changes in existing workplaces, it is of great importance that the correct individuals are defined in a timely and accurate manner.

Errors made during these procedures may cause inconsistencies in both the İSG-KATİP records and the SSI database; thus, it is particularly critical that all updates are carried out with care.

You can access the general letter here. (In Turkish)

You can access the announcement here. (In Turkish)