11 December 2023
What are the Reasons for Missing Days in SSI? How is the Missing Day Notification Done?
"SSI missing days" is a term used to refer to the number of days an employee falls short of the required premium days within a month of working. In case an employee works less than 30 days due to various reasons, the employer submits a document called the "notification of missing days" to the Social Security Institution (SSI). These documents are prepared for the relevant months and kept by the employer for ten years, to be provided to the SSI upon request. From March 2018, a new practice has been implemented, which requires employers to specify the reasons for missing day notifications in the monthly premium and service documents/Withholding and Premium Service Declaration by the 26th of each month.
What are the Reasons and Codes for Missing Days in SSI?
The monthly premium and service documents, as well as the Withholding and Premium Service Declaration, provide codes and explanations for the reasons why SSI (Social Security Insurance) may have missing days. These apply to insured individuals who have worked less than 30 days.
The reasons, codes, and explanations for missing days in SGK are listed in the table below:
| Missing Day Code | Missing Day Reason | Description |
|---|---|---|
| 1 | Sick Leave | This code is used to notify the number of days an employee on sick leave has been absent. This document is not always amendable once issued and is effective from the date of issuance. |
| 3 | Disciplinary Penalty | This code is used to notify employees who have been subjected to disciplinary penalties about their missing days. The notification is supported by the document that is related to the disciplinary penalty. However, it is not always amendable. The code is effective from the date of issuance. |
| 4 | Internment | This code is used to notify missing days for internee employees and is supported by related documents. However, it is not always amendable. The code is effective from the date of issuance. |
| 5 | Detention | This code is used to notify missing employee days due to detention, backed up by relevant documents. It is not always amendable. The code is effective from the date of issuance. |
| 6 | Partial Employment | This code is used to notify partially employed insured individuals about any missing days. It requires a written employment contract as proof. If the contract is notarized, it becomes effective from the date of issuance, and if it's informal, it becomes effective from the date of submission. In retroactive cases, the validity is determined by an officer appointed by the SSI. |
| 7 | Payroll Inputs | This code is used to notify full-time employees who missed work on certain days. Attendance records, signed by the employee, serve as proof of the absence. These payroll inputs are always available and become effective upon submission. The validity of retroactive cases is determined by the SGK-appointed officer. As of November 20, 2023, selecting this code for employees who report 0 days and 0 earnings for the month, indicating no work done, is prohibited. |
| 8 | Strike | This code is used to notify about the days missed by employees who did not come to work due to a strike. This notification is supported by an official document obtained from the authorities, but it is not always amendable. The code is effective from the date of issuance. |
| 9 | Lockout | In the event of a workplace lockout, this code is used to notify employee missing days. This code has been verified by an official document from the relevant authorities. However, it is not always amendable. The code is effective from the date of issuance. |
| 10 | Events Affecting General Life | This code is used to notify about missing days in situations that are not part of the general routine of life. The notification is based on an official document from the relevant authorities. It is not always amendable. The code is effective from the date of issuance. |
| 11 | Natural Disaster | This code is used to notify the authorities about any missing days due to natural disasters like earthquakes, floods, and fires. An official document from the relevant authorities is required to prove the occurrence of such events. The code is not always amendable. It is effective from the date of issuance. |
| 12 | More Than One | This code is used to notify about missing days when there are multiple reasons for the absence, such as both input files and partial employment. The evidence provided to prove the absence may or may not always be amendable, depending on the nature of the reason for missing days. |
| 13 | Other Reasons | If an employee's reason for missing work is not included in the pre-defined list of reasons, the absence is recorded as other reasons. It is proven with documents that may or may not always be amendable, depending on the nature of the missing day reason. |
| 15 | Absenteeism | This code is used to notify employees who miss work without providing an excuse. The notification is based on the necessary documents related to absenteeism and is always a valid document from the date of submission. The officer appointed by the SSI determines the validity of retroactive cases. |
| 16 | Not Worked on Termination Date | This code is used to notify the missing days when an employee fails to work on the date of their contract termination. This notification requires a document that proves that no work was performed on the date the contract was terminated. This document is always amendable and is effective from the date it is issued. |
| 17 | Less Than 30 Days in Domestic Services | This code is used in the case of employees in domestic services under Article-9 of Law No. 5510 working for less than 30 days. It is proven with documents that may or may not always be amendable, depending on the nature of the missing day reason. |
| 18 | Short-Time Working Allowance | This code is used to notify employees who are receiving a short-time working allowance about missing days. It is proven by the document obtained from relevant official authorities that short-time working allowance was received. It is not always amendable. It is effective from the date of issuance. |
| 19 | Unpaid Maternity Leave | This code is used to notify employees on unpaid maternity leave about any missed days after the end of their leave. This notification is based on a document that has been signed by both the employer and the employee. If the document is notarized, it may not always be amendable, but if it is informal, it may be amendable. The notification is effective from the date of issuance. Any retroactive cases are reviewed by an officer appointed by the SSI to determine their validity. |
| 20 | Unpaid Travel Allowance | This code is used to notify insured individuals about the missing days when they spend their annual leave in a city other than their residence. The annual leave certificate proves this information. If it is included in the annual leave ledger, it is not always amendable. It is effective from the date of issuance. |
| 21 | Other Unpaid Leave | The code for unpaid leave other than those mandated by law is granted only through an agreement signed by both the employee and employer. If this agreement is notarized, it may not always be amendable; if informal, it is always amendable. The leave is effective from the date of issuance. The validity of retroactive cases is determined by the officer appointed by the SSI. |
| 22 | Law No. 5434 Annex 76, Temporary Article 192: | This code is used to notify employees affiliated with the Retirement Fund about their missing days. It proves compliance with Law No. 5434, Additional Article 76, and Temporary Article 192. However, it is not always amendable. The notification is effective from the date of issuance. |
| 23 | Half-Time Work | This code is used to notify employees receiving half-time work allowance regarding missing days. This notification is supported by a document obtained from the relevant official authorities that confirms the receipt of a half-time work allowance. However, it may not always be amendable. The notification is effective from the date of issuance. |
| 24 | Half-Time Work and Other Reasons | This code is used to notify the missing days if there is also a missing work event due to other reasons, in addition to receiving half-time work allowance. The nature of the missing day reason determines whether the proof is established with documents that may or may not always be amenable. |
| 25 | Compensation of Days from Other Document/Law Types | This code is used to notify employees of any missed days in cases where multiple notifications are required for different documents or law types. For instance, it is amendable to employees who are insured and working in health service providers, underground and above-ground workers, and those covered under Law No. 5746 Research and Development Incentive. |
| 26 | Foreign Nationals Allowed for Partial Employment | This code is used to notify foreign nationals who are allowed to work partially about their missing days. The notification is supported by an official document obtained from the authorities, although it may not always be amendable. The code is effective from the date it is issued. |
| 27 | Short-Time Working Allowance and Other Reasons | This code is used to notify the missing days if there is also a missing work event due to other reasons, in addition to receiving short-time working allowance. The nature of the missing day reason determines whether the proof is established with documents that may or may not always be amenable. |
| 28 | Unpaid Pandemic Leave (Law No. 4857, Temporary Article 10) | This code is used for employees who have been placed on unpaid leave due to the pandemic under Temporary Article 10 of Law No. 4857. The employer declares the employee's leave unilaterally without seeking permission. Employees in this context receive cash wage support, which is proven by a document obtained from the relevant official authorities indicating the receipt of cash wage support. However, it is not always amendable. The code becomes effective from the date it is issued. |
| 29 | Unpaid Pandemic Leave and Other Reasons | This code is used to notify the missing days if there is also a missing work event due to other reasons, in addition to receiving short-time working allowance. The nature of the missing day reason determines whether the proof is established with documents that may or may not always be amenable. |
Should you have any queries or need further details, please contact us.
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